INTRODUCTION:

The decentralized model for management of NACP III requires a robust and responsive system of collecting and analysing data. The goal of the national HIV/AIDS monitoring and evaluation framework is to guide the collection, analysis, use and dissemination of information that will enable the tracking of progress in response to HIV/AIDS and enhance informed decision making.

Data is needed for two critical management functions:

1. Tracking the epidemic (i.e. to understand the magnitude, trajectory and potential for spread of HIV);
2. Tracking the performance of the programme (i.e. to measure achievements against targets and to identify underperforming implementation units which require more support and supervision) so as to Measure achievement - What has been achieved? How do we know that the project or event or an activity has caused the result?

• Assess progress - Are the objectives being met? • Identify strengths and weaknesses - Where does the project need improvement and how can it be

done or rectified? Are the original objectives still appropriate? • Check effectiveness - What difference has the project made? Can the impact be improved?

Share experiences - Can the information help to prevent loopholes, mistakes or to encourage positive approaches?

Flowchart of the management information system for TIs

To achieve the above, the Management and Information System must be consistent and integrated at all levels. The MIS system at the NGO/CBO level needs to be linked to the SACS and to the National MIS system. Linkages and consistency at all levels are critical to ensure the efficiency of data management and the usefulness of information for decision making and programme planning, including assessing the progress of Tls. The flow chart below depicts the data flow from NGOs/CBOs to SACS and to NACO:

STRATEGIC APPROACH TO PROGRAMME MONITORING OF TIs

• FORMATS FOR OUTREACH LEVEL
• HRG REGISTRATION FORM

• PE WEEKLY PLANNING & ACTIVITY SHEET FOR IDU INTERVENTION
• PE WEEKLY PLANNING & ACTIVITY ANALYSIS FOR IDU INTERVENTION
• OUTREACH MONTHLY SUMMARY
• HRG MASTER REGISTER
• FORMATS FOR CLINIC ACTIVITIES
• NETWORK CLINIC REGISTER (STI)
• CLINIC DAILY SUMMARY
• STI MEDICINE STOCK REGISTER
• REFERRAL SLIPS AND REGISTERS
• COUNSELING REGISTER
• FORMATS FOR PROJECT LEVEL
• ADVOCACY ACTIVITY REPORT
• CRISIS MANAGEMENT REGISTER
• TRAINING REGISTER
• DROP-IN-CENTER REGISTER
• COMMODITY STOCK REGISTER
• MOVEMENT REGISTER
• COMMUNITY MOBILIZATION ACTIVITY REGISTER
• FINALLY THE ADDRESS OF THE NGO